Information Guide

Identifying Information:Car Washes Self-Audit Fact Sheet
Tax Type:Kansas Retailers' Sales Tax
Brief Description:Car Washes Self-Audit Fact Sheet
Approval Date:08/06/2009


Car Washes
Purchases: The taxability of purchases of tangible personal property and labor services by Car Washes is summarized below. This list is not all-inclusive. Sales tax should be paid to the vendor or accrued and paid directly to the State of Kansas. This applies to purchases from both in-state and out-of-state vendors.

Purchases quick reference table:
Materials and equipment used in the operation of a car wash such as, self service bay equipment, automatic car wash systems, dryer systems, coin meters, vacuums, bill changers, trash cans, sponges, chamois, filters, belts, lighting, etc.Taxable
Services to repair car wash equipment, buildings, paving and other structures that make up the car wash. Taxable
Electricity to operate the equipment used to wash or wax vehicles.Exempt *
Natural gas used to heat water used in the car wash.Exempt *
Electricity and gas used to heat or light the car wash premises.Taxable
Soap, water and wax consumed by car washing and waxing operators in their business.Exempt **
Salt used to regenerate water softeners used in conjunction with washing vehicles.Exempt **
Maintenance contracts and warranties including optional and extended warranties on tangible personal property.Taxable
Trash removal, lawn mowing and snow removal.Exempt
Pest control materials and supplies.Taxable
Security cameras and other security equipment.Taxable
Furniture and fixtures, including but not limited to: desks, tables, chairs, shelving, artwork, and signs.Taxable
Parts and labor services of repairing, servicing, altering or maintaining tangible personal property, such as computers, printers, copiers, security equipment, etc.Taxable
Linen and uniform servicesTaxable
Newspaper and magazine subscriptions.Taxable
Office supplies, such as, paper, pens, pencils, labels, calculators, etc.Taxable
Printed materials production and distribution (such as direct mail items)Taxable
Professional services such as legal, security monitoring services or accounting services.Exempt
Tangible property to be given away or donated. (Items that are given away or donated to a tax exempt entity are not subject to sales tax as of April 2007)Taxable
Promotional items such as calendars, mugs and items of clothing.Taxable
Software and canned software upgrades including associated labor services to modify, alter, update or maintain software.Taxable
Custom software, custom software upgrades and labor services to modify, alter, update or maintain custom software.
"Custom" software = software developed for a single end user.

* The owner or operator should complete an ST-28B exemption certificate and submit it to their utility provider. ** To document these exempt purchases, the operator should complete a Consumed in Production Exemption Certificate, ST-28C, and furnish it to their vendor.

Sales: The taxability of sales of tangible personal property and labor services by Car Washes is summarized below. The applicable sales tax must be collected unless the purchaser provides a properly completed exemption certificate.

Sales Quick Reference Table:
Washing and waxing of all types of vehicles. A “vehicle” is defined as every devise in, upon, or by which any person or property is or may be transported or drawn on a public highway.Taxable
Gross receipts from manual and automatic coin-operated car washes, including those where employees wash or wax a vehicle. Taxable
Gross receipts from coin-operated machines such as vacuum cleaners, air compressors used for tires, and vending machines.Taxable
Charges for washing and waxing a vehicle that is held for resale by an automobile dealer.Exempt
Car washing services provided for automobile dealers who are subcontracting the services for their customer (the automobile dealer should bill the customer for the service and charge sales tax on it).Exempt ***

*** Exempt upon receipt of a completed Resale Exemption Certificate, Form ST-28A, from the automobile dealer.

Date Composed: 08/06/2009 Date Modified: 08/06/2009